Reasons to Automate Your Onboarding Process

On-boarding process in the workplace

When it comes to the launch of an automated software program, business engineers perform both, automatic and manual tests, to find out the reliability of the process. This testing is conducted to find out the reaction of the software to different scenarios and factors concerning the launch of the application.

The employee onboarding process is different for every organization. In some organizations, the difference comes in the length of time it takes for the process to roll out, while in others, the process varies based on the intricacies involved in it and the role of automation. Even within organizations, some job roles experience lengthy onboarding periods, while others are subjected to simple onboarding processes without the glitz and glamour of extended training.

Some human resource professionals and departments simply treat the process of onboarding as completion of paperwork for newly hired individuals. In comparison, some other departments and professionals consider the onboarding process an elongated one that starts from the moment an offer is made to an employee and ends when they officially join the organization.

For some, the onboarding process might take a couple of days to manage. But there are others that consider the onboarding process to be an extensive one that spans over 2 months and might even last longer than that. Automating the onboarding process can help generate a number of benefits which make the process easier to manage and allow managers the luxury and freedom they need.

In this article, we look at a few reasons it might be beneficial for your organization to automate the onboarding process. Go through these four reasons and make the best choice for your organization.

Efficient Onboarding Can Help Improve Employee Retention

Perhaps the biggest advantage of automating your onboarding process is that it adds more efficiency to the entire experience. Efficient onboarding eventually results in better retention rates. A higher retention rate is achieved when companies are able to retain employees. Retaining employees is always a better course of action than a high employee turnover where employees don’t stick with you for longer periods of time. Employee retention helps save time and resources, which would otherwise be spent on extensive recruitment efforts.

Despite the proven fact that employee on-boarding is extremely necessary and important for the organization, some companies do not have an established routine to handle and manage new employees within the workplace. This eventually leads to a situation where new employees are looking to leave your firm within months of being hired.

Automated onboarding can help build strong and dedicated teams that help your business strive toward success. Automating the process can help eliminate human error from the process and ensures that everything from the initiation of contracts to the actual start of work is tracked.

Automated onboarding also helps human resource personnel get the peace and the space to work on engaging new employees. The automation manages all the behind-the-scenes processes, allowing managers to stay on top of their engagement and interaction with employees.

Increased Productivity

Automation in the onboarding process does not reduce the human resource personnel that were previously in place to hire and greet new people into the firm. Instead, the onboarding process helps enhance and complement the effort of all human resource professionals with better results.

On average, a new employee is expected to complete as many as 45 tasks during the employee onboarding process. From creating new accounts on IT platforms, managing emails and adjusting to the cloud, to attending training sessions and getting a hang of the workplace, the onboarding process can be debilitating for most employees. With the presence of manual systems, the process can become a little too tedious for not only your HR staff, but for new employees as well.

Onboarding automation eventually helps improve the productivity of all employees when they are first starting out. The presence of automation in other tasks can help them focus on the work required of them, and be more productive at it.

Onboarding Automation Reduces Costs

Cost reduction is an important goal for most corporate executives and business owners today. Automation in the onboarding process helps lower operation costs by reducing the workers required to manually input new employee data.

Newly hired workers can also get into their groove from the first day and start working without any further delay. Their productivity is at its peak, as automation mitigates the presence of early blues. While companies do not spend money on automation software, the promise of future cost savings might lure them in.

Centralized and Simplified Paperwork

The advent of automation in the onboarding process can centralize and simplify the paperwork involved here. One of the biggest hassles involved in the automation process is the never ending load of paperwork. Onboarding is hence bombarded with paperwork for both, your new employee and for your HR personnel.

Automated onboarding processes ensure that the paperwork remains as it is, but it is all centralized and simplified on an online system. The results are for everyone to see as the paperwork that would once give you nightmares is now managed in an efficient manner without much ado. Saving your paperwork from the onboarding process in one centralized location also becomes easier with automation.

Automating your company’s onboarding process has the potential to save time and money for your firm, while improving the productivity and efficiency of operations. The amount spent on an onboarding automation system will have a positive ROI in no time.